↳ You came from Calgary Mandarin School — here's the system behind their site
For Calgary schools, language programs & charitiesA beautiful public site and one admin that runs enrolment, tuition payments, attendance and bilingual newsletters — and issues donation tax receipts automatically. The same system that runs Calgary Mandarin School.
Trusted by Calgary nonprofits — Signal Hill CA & Calgary Mandarin School
Calgary Mandarin School ↗
community associations · schools · clubs · charities
Most established organizations run on a pile of apps that don't talk to each other — and the gaps get filled by one busy person, by hand.
≈ $400–900/mo in subscriptions + hours of copy-paste nobody is paid for.
Fewer subscriptions. Zero copy-paste. One login.
Your spreadsheet got you here, and that's worth respecting. But a spreadsheet is a record, not a system.
A spreadsheet tells you what happened. It doesn't do anything — it can't take a payment, send a reminder, or stop a double-booking. Each of those still needs a person, and right now that person is you. I'm not here to change how you work — only to delete the manual parts.
Four or five hours a week of admin is around $7,000 a year you quietly pay yourself to do data entry. It only feels free because nobody bills for it.
The member never invoiced. The renewal nobody chased. The double-booked hall. Each one is real money that slips out without anyone noticing.
The spreadsheet sits on your laptop and in your head. You can't get sick, take a real holiday, or hand it off — you don't own a system, you are the system.
Your method works at 50 members and strains at 250. The spreadsheet can't scale, and you can't scale yourself.
This is a live OxOne admin — the system behind the public site. Your staff or volunteers log in here to run everything.
↑ A working mock of the admin. Yours is built around how your organization actually runs.
A registered charity — public site and back office — running on one OxOne system.
Every term, enrolment meant chasing forms, e-transfers, and a spreadsheet of who had paid — and donation receipts went out by hand.
OxOne built them a beautiful public website and a custom admin behind it: student registration, teachers & principal, a check-in calendar, tuition via Stripe, surveys and contact — plus automatic donation tax receipts for the charity.
Real organizations, real back offices — not mockups. Same system, fitted to each.
Board governance, event registration, members, hall bookings, Stripe payments, invoicing and newsletters — one admin.
shca.ca →Student registration, teachers & principal, check-in calendar, tuition payments, surveys and contact form — plus auto donation tax receipts for the charity.
calgarymandarinschool.ca →We run the website, the payments, the members, and the books — so your team gets back to the actual mission.
⚖️ Where I stop: I keep your books clean and hand your accountant a tidy package — you keep your CPA for tax filing and your charity return. I build the system; they sign off.
Not a template you bend yourself into. I learn your operation, then build the system that fits it.
A free call where I map your current tools, payments, and manual work — and show you exactly what one system replaces.
I design the public site and the custom admin around your workflows — events, members, payments, newsletters — and wire in Stripe.
You go live with one login. I host it, support your team, and keep it running on a simple monthly retainer.
Custom work, priced honestly — usually less than the stack of tools and admin hours it replaces. Support starts at $100/mo.
Then I'm your in-house support — pick a level
Every engagement starts with a free Strategic Diagnostic. Nonprofits: pay annually, get 2 months free. Hour limits are flexible — if you run over, I flag it and we right-size your plan. Never a surprise bill.
No. The website is the front door. The real product is the custom admin behind it that runs your events, members, payments, and newsletters — so your team stops juggling six apps.
Usually I rebuild the public site so it connects cleanly to the admin — but if yours is solid, I can build the back office and wire it in. We figure that out on the audit call.
You own your site, your data, and your Stripe account. The monthly retainer is for hosting and support — not a hostage fee. It keeps running whether I'm involved or not.
Those give you a public page. They don't run your operation. OxOne builds the custom back office — payments, registrations, members, bookkeeping sync — that a template can't.
OxOne is a small Calgary studio led by Chen Deng — a PMP-certified engineer who runs two of his own companies. You work with Chen directly (you text, he answers), with trusted specialists brought in for design and build so you're never stuck waiting on one person's calendar. And because everything runs on standard tools you own, your system keeps going no matter what.
A free 30-minute Strategic Diagnostic. I map your current tools and manual work, and show you the one system that replaces them.
Book a free Strategic Diagnostic →No commitment · no sales pitch · keep your spreadsheet if it's not obviously worth it